Renters' Rights Act
The PRS database: what you'll need, per property
From December, landlords in England start paying £65 a year to register each property, and to keep four things about it current: the address and bedrooms, who lives there, the rent, and copies of the gas, electrical and energy certificates. Here is what the register asks for, and how to have it ready before the fee is.
The three copies the register asks for, per property
- Gas safety recordThe current copy, not an expired one
- Electrical report (EICR)The current copy for the address
- Energy certificate (EPC)The current copy for the address
The fee is the small part
£65 a property is a line on a spreadsheet.
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Finding the current gas certificate, the EICR from three years ago and the EPC for each address — then keeping all three current on a register that can fine you for a lapse — is the part that takes an evening per property. On ten properties, that is a week of evenings, every year.
It has to be right on the day and stay right
The register wants the number of residents and bedrooms and the rent received.
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Residents change mid-tenancy; rent changes at renewal. A register you update once and forget is a register that is wrong within a year, and the penalties reported for non-compliance start at £7,000.
It arrives on top of everything else
Selective licensing where it applies, the coming redress scheme, and now a register that holds copies of the same certificates you already give to tenants and councils.
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None of it is new information. All of it has to be found again, in a different place, on a different deadline.
Address, bedrooms, residents — per property
A LetBuddy property record already carries its address and bedroom count, and the tenancy on it names who lives there.
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When the register asks, it is a read-off rather than a recount.
Rent received
Rent is recorded against the tenancy and tracked as it arrives, so the figure for a property is the current tenancy's rent, not a guess from memory or a search through bank statements.
Gas, EICR and EPC — the copy and the date
Each certificate is stored against its property with its expiry.
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Upload the PDF and LetBuddy reads the dates off it. The reminder runs ahead of expiry, so the copy you upload to the register is never one that has already lapsed.
The registration itself, as a dated item
PRS database registration is a compliance type in its own right, next to gas, EICR and EPC.
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Once the rollout reaches your area, give it the date and the annual renewal is reminded like a certificate — so the £65 is paid on time rather than after a fine. A renewal that changes the rent, a new certificate, a tenant moving out: each one updates the record the register will ask about.
When your region is called forward
The rollout is one region a month from 15 December 2026, each with a three-month window, and the deadline follows the property rather than the landlord. Every region has its own page with the dates and the areas it covers.
Where it sits
It sits on your side of the register, not inside it. LetBuddy holds the information the register asks for, per property, so that registering — and keeping the entry current — is a copy-out rather than a search. The registering itself is yours to do: there’s no connection to the government’s register and nothing is submitted to it from here.
The register's details come from the 9 September 2026 announcement as reported. Fees, dates, penalties and what can be delegated to an agent may all change before the rollout reaches you; GOV.UK is the authority, and the NRLA is tracking the questions the announcement left open.
Common questions
What is the PRS database fee?
£65 per property, per year, to register on the government's Register Your Rental Property service, as confirmed on 9 September 2026. The fee is charged each time a different property is registered; whether it is refunded for void periods has not been said.
When does the landlord database start?
Regionally, one region a month. The West Midlands is required to register from 15 December 2026 with a deadline of 14 March 2027; the South West is last, with a deadline of 14 November 2027. Each region has a three-month window, and each has its own page on this site with its dates and areas. It applies in England only — the Renters' Rights Act does not extend to Scotland, Wales or Northern Ireland, which have their own registration schemes.
What information does the PRS database require?
As announced: the property address, the number of residents and bedrooms, the amount of rent received, and copies of the required certificates — gas safety, electrical (EICR) and the Energy Performance Certificate. Registration numbers will have to appear on adverts, and unoccupied properties will need registering before they are marketed.
Does registering replace selective licensing?
No. The government has said the database is in addition to local licensing schemes, not a replacement, so a property in a selective licensing area is registered on both and pays for both.
Can my letting agent register for me?
Not confirmed either way. The NRLA's reading is that landlords register their own properties rather than delegating it; the government has not yet published whether an agent can act for you. Until it does, assume the account and the information are yours to keep current.
Have it ready on one property
Your first property is free, permanently. The whole product, no card, no countdown. Upload its three certificates and the record the register will ask for exists.
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Read this next
- PRS database: West MidlandsRegistration required from 15 December 2026, deadline 14 March 2027. Which areas count and what to have ready.
- PRS database fee confirmedThe 9 September 2026 announcement: £65 a property, December in the West Midlands, and what was left unsaid.
- Gas, EICR and EPC checklistThree certificates on three cycles, the penalties, and the copies the register will want.
- HMO licensingMandatory, additional and selective licensing, and the renewal nobody chases you for.