For NRLA members
You know what to keep. This is where you keep it.
Membership tells you what a compliant tenancy needs. What's left is the filing: which certificate, dated when, deposit protected on what day, served with what, for every property, every year. The register and the possession court both want to see it now. LetBuddy is that file, with the next due date chased before it arrives.
Knowing the rule is not the same as having the record
Members know what a tenancy needs. The problem is the filing. The gas certificate is in an email somewhere. Nobody wrote down the date of the EICR. The deposit prescribed information was definitely sent. Then a possession hearing, a council inspection or the register asks for the document, dated, today.
Since 1 May 2026 the record is the case
Section 21 ended in England on 1 May 2026. Every possession claim now needs a Section 8 ground and evidence for it. For a monthly tenancy that means three months' arrears at the hearing, not just at the notice. A ledger that shows each payment on its date, and a case file with the notice and what it was served with, is what wins.
The register puts a fine on a lapse
The PRS database confirmed on 9 September 2026 asks, per property and every year, for the address, bedrooms, residents, rent, and copies of the gas, EICR and EPC certificates. £65 a property from December in the West Midlands, then the rest of England over the following twelve months. Five things per property, kept current, with a penalty if a certificate lapses.
Every certificate, with its legal limit
Gas safety at twelve months, EICR at five years, EPC, HMO and selective licences at whatever your council set, alarm checks, right to rent, and the PRS database registration as a type of its own. The limit is built in, so a renewal can't be set to a date the law doesn't allow.
Reminders before it lapses, and after
Email and in-app reminders at set intervals: 60, 30, 14, 7 and 1 day out for a gas certificate, from four months out for an EICR. They keep going after the expiry date until the new certificate is in, whether or not you've signed in.
A case record per tenancy
Section 8 notices on the post-Renters' Rights Act rules, a rent ledger that dates every payment and every shortfall, and the correspondence and repair history filed against the tenancy. The evidence for a ground exists before you need it.
The tax record kept as you go
Income and expenses recorded in HMRC's property categories at the time, not rebuilt in January. Quarterly totals from the records, and reminders before each MTD quarter. That's the rule for landlords over £50,000 of qualifying income from April 2026, £30,000 from April 2027 and £20,000 from April 2028.
What this is not
LetBuddy is not affiliated with, endorsed by, or a recognised supplier of the NRLA. This page is for members because the records the guidance describes are the ones it keeps. That's all the NRLA's name means here.
It doesn't give legal or tax advice and doesn't replace the advice line. It holds the dated record of what was done and tells you when the next thing is due.
It doesn't hold client money, list on the portals, or run a tenant app. Rent due, paid and in arrears is recorded. The money stays where it is.
Submission to HMRC isn't live yet. Digital records in HMRC's categories, bank import and quarter totals work today. The submit step is marked coming soon until LetBuddy is on GOV.UK's list of compatible software.
Common questions
Is LetBuddy an NRLA recognised supplier or partner?
No. LetBuddy is not affiliated with, endorsed by, or a recognised supplier of the National Residential Landlords Association. This page is written for members because the records the guidance describes are the records LetBuddy keeps. If that ever changes, it will say so here.
Does it replace the NRLA's advice line and documents?
No. The NRLA tells you what the law requires and supplies the templates. LetBuddy holds the dated record that you did it, and reminds you when the next thing is due.
Does it cover Scotland, Wales and Northern Ireland?
Yes. Each property has a nation, and the deposit deadline, possession route and registration scheme follow from it. 30 days to protect a deposit in England and Wales, 30 working days in Scotland, 28 days in Northern Ireland. Scotland and Wales have their own landlord registers rather than the English PRS database.
What does it cost?
Your first property is free permanently, with every feature and no card. Properties after that are priced per property. The rate falls as the portfolio grows and stops from the fifteenth property, so a large portfolio is a fixed monthly figure. There is no per-user charge, so an agent, a co-owner or your accountant can be added for nothing.
Try it on one property
Your first property is free, permanently. The whole product, no card, no countdown. Load its certificates and see what the register will ask for. There's a no-login demo if you'd rather look first.
Your first property is free forever. No card required.
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